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Administrative Assistant
Sault Ste. Marie
Office & Administration
POSTED:
2 weeks ago
Employer:
The Incorporated Synod of the Diocese of Algoma
ES Job ID:
15538
Closing Date:
May 24, 2024
Salary:
26
Duration:
Full Time
,
Salary
Job Description:
The Diocese of Algoma (Anglican Church of Canada) is seeking a Bishop's Administrative Assistant to provide administrative support for the Bishop and the Diocese.
Duties:
- Liaise with senior officials on confidential matters.
- Responsible for the Bishop's confidential and regular correspondence.
- Maintains the Bishop's daily appointment calendar.
- Preparing official documents for the Bishop with respect to licencing of clergy, ordinations and confirmations and ensuring that lay and clergy appointments are up-to-date.
- Maintaining registers, databases & dockets regularly.
- Attend all Executive Committee meetings, makes arrangements for accommodation and meals for members, as well as compiling and distributing the agenda and meeting materials. Taking and maintaining minutes for all executive meetings.
- Sits as a member of the Arrangements and Agenda Planning Committee for Diocesan Synod; assembles the Convening Circular with the assistance of the Diocesan Treasurer.
- Records the proceedings of Synod and prepares the Synod journal for publication.
- In consultation with the Bishop, the planning of Clergy Conferences, Clergy Retreats, and Early Ministry Conferences.
- Acts as webmaster for the Diocesan website, prepares and submits news releases to the Diocesan community, maintains church information pages and responds to queries via the webmaster e-mail.
- Prepares invitations, posters, PowerPoint presentations and other publicity materials as required using various desktop publishing programs.
- Maintains Synod office files, including parish, Diocesan, Provincial and National information as well as personnel information.
- Facilitates archival searches for the general public.
Duties:
- Liaise with senior officials on confidential matters.
- Responsible for the Bishop's confidential and regular correspondence.
- Maintains the Bishop's daily appointment calendar.
- Preparing official documents for the Bishop with respect to licencing of clergy, ordinations and confirmations and ensuring that lay and clergy appointments are up-to-date.
- Maintaining registers, databases & dockets regularly.
- Attend all Executive Committee meetings, makes arrangements for accommodation and meals for members, as well as compiling and distributing the agenda and meeting materials. Taking and maintaining minutes for all executive meetings.
- Sits as a member of the Arrangements and Agenda Planning Committee for Diocesan Synod; assembles the Convening Circular with the assistance of the Diocesan Treasurer.
- Records the proceedings of Synod and prepares the Synod journal for publication.
- In consultation with the Bishop, the planning of Clergy Conferences, Clergy Retreats, and Early Ministry Conferences.
- Acts as webmaster for the Diocesan website, prepares and submits news releases to the Diocesan community, maintains church information pages and responds to queries via the webmaster e-mail.
- Prepares invitations, posters, PowerPoint presentations and other publicity materials as required using various desktop publishing programs.
- Maintains Synod office files, including parish, Diocesan, Provincial and National information as well as personnel information.
- Facilitates archival searches for the general public.
Required Skills:
Qualifications
- Have a related post-secondary diploma or degree and/or a minimum of five years senior secretarial/administrative experience.
- Demonstrated familiarity with software programs such as Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat X Pro, Publisher and Access.
- Good human relations, communications, problem solving and organizational skills;
- Strong planning, research and analytical skills.
- The ability to work independently and effectively in a team environment.
- Familiarity with Anglican ecclesiastical procedures and a working knowledge of parishes and Diocesan committees is an asset.
- A working knowledge of real estate/title transactions is an asset.
- A valid police vulnerable sector check required
This position requires occasional attendance at evening/weekend meetings and at least one out of town meeting per year. Remote work is not an option.
- Have a related post-secondary diploma or degree and/or a minimum of five years senior secretarial/administrative experience.
- Demonstrated familiarity with software programs such as Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat X Pro, Publisher and Access.
- Good human relations, communications, problem solving and organizational skills;
- Strong planning, research and analytical skills.
- The ability to work independently and effectively in a team environment.
- Familiarity with Anglican ecclesiastical procedures and a working knowledge of parishes and Diocesan committees is an asset.
- A working knowledge of real estate/title transactions is an asset.
- A valid police vulnerable sector check required
This position requires occasional attendance at evening/weekend meetings and at least one out of town meeting per year. Remote work is not an option.
How to Apply:
Applications should be sent to Canon Jane Mesich at [email protected].
The position title must be included in the subject line of your email in order to be considered for this position.
The position title must be included in the subject line of your email in order to be considered for this position.
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